Volunteer Event Coordinator

Organization: Vancouver Orphan Kitten Rescue Association (VOKRA)
Location: Vancouver, BC (hybrid: remote + in-person event coordination)


About VOKRA:
Vancouver Orphan Kitten Rescue Association (VOKRA) is a volunteer-run, non-profit organization committed to the rescue, rehabilitation, and adoption of cats and kittens in the Lower Mainland. We operate a no-kill, foster-based model that places hundreds of animals in safe, loving homes each year. Our work is powered by compassionate volunteers, dedicated foster families, and the generous support of our community.

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Position Summary:
We are seeking a dynamic, detail-oriented, and community-focused Event Coordinator to lead the planning and execution of VOKRA’s fundraising and public engagement events. The ideal candidate is a self-starter with strong organizational skills, a collaborative spirit, and a passion for animal welfare. This role is central to helping us raise critical funds and strengthen our connection with supporters through meaningful, mission-aligned events.

While VOKRA holds multiple events each year, the Walk for the Kitties is our flagship annual fundraiser. The Event Coordinator will play a key leadership role in ensuring its success, along with other seasonal or one-off events such as volunteer appreciation days, adoption fairs, and third-party fundraisers.

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Key Responsibilities:

Event Planning & Management

* Lead the end-to-end planning of VOKRA-hosted events, including timelines, budgets, permits, and logistics
* Develop and manage detailed event plans and critical paths to ensure timely execution
* Work collaboratively with internal teams (fundraising, marketing, adoptions, admin) to align event goals with organizational priorities
* Source and manage vendor contracts (e.g., equipment rentals, venues, printing, catering, etc.)

Volunteer & Stakeholder Coordination

* Recruit, coordinate, and support event volunteers, ensuring clear roles and adequate coverage
* Liaise with community partners, sponsors, donors, and vendors to ensure a smooth and professional experience
* Represent VOKRA at events with professionalism and enthusiasm

Marketing & Promotion

* Collaborate with the marketing team to develop and execute event promotion strategies
* Coordinate the creation of event materials (posters, social media assets, signage, etc.)
* Write or contribute to copy for emails, press releases, and online posts promoting events

Budgeting & Reporting

* Monitor event budgets, track expenses, and ensure cost-efficiency
* Collect and analyze event data and feedback to inform future planning
* Prepare post-event reports with highlights, learnings, and recommendations

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Required Qualifications:

* Minimum 2 years experience in event planning, fundraising, or related fields
* Demonstrated ability to manage multiple projects, deadlines, and stakeholders
* Excellent organizational, communication, and interpersonal skills
* Strong attention to detail and ability to adapt to changing needs
* Proficiency with Google Workspace and familiarity with project management tools
* Comfortable working independently and as part of a volunteer-driven team
* Flexibility to attend occasional evening or weekend events

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Preferred Assets:

* Experience with non-profit fundraising or donor engagement
* Knowledge of platforms such as Zeffy, CanadaHelps, or similar
* Graphic design or social media marketing experience
* Valid driver’s license and access to a vehicle
* Passion for animal rescue and understanding of VOKRA’s mission

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Why Join VOKRA?
Working with VOKRA means becoming part of a deeply caring and mission-driven team making a real difference in the lives of animals. As our Event Coordinator, you’ll play a vital role in ensuring our work is supported by the community — and celebrated. This is a unique opportunity to bring your creativity and organizational skills into a role with real impact.

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How to Apply:
https://app.betterimpact.com/Application?ApplicationFormNumber=1&OrganizationGuid=3ea59594-da40-4450-9fd4-448a668abbec