Santa Party Volunteer Scheduler - REMOTE/SEASONAL

Every holiday season, The Magic of Christmas spreads cheer—and raises vital funds—by sending Santa and his elves to corporate holiday parties. In return, companies make a donation to support our mission. This effort relies on the coordination of dozens of volunteers, and we’re looking for a detail-oriented, organized individual to help manage it all behind the scenes.

As the Santa Party Volunteer Scheduler, you'll be the primary coordinator for scheduling our volunteer Santas and elves for events throughout November and December. This remote, seasonal role involves matching available volunteers to events using spreadsheets and Salesforce, managing last-minute changes, and being the main point of contact for volunteer questions or cancellations.

Key Responsibilities:
- Review volunteer availability and schedule volunteers for Santa party events
- Assign volunteers to roles (e.g. Santa, Elf) using Salesforce
- Alongside The Volunteer Coordinator, monitor volunteer sign-ups beginning October 15 and begin active scheduling late October through early November
- Communicate schedules and confirmations to volunteers via email/salesforce
- Act as the primary point of contact for volunteer cancellations or no-shows
- Reassign volunteers or find replacements as needed
- Track scheduling updates and ensure Salesforce records are accurate
- Maintain clear communication with the Volunteer Coordinator and Santa Party Coordinator

Ideal Candidate:
- Exceptionally organized and detail-oriented
- Strong time management skills and ability to juggle multiple priorities
- Self-starter who can work independently, especially during busy periods
- Professional, clear communicator with a friendly demeanor
- Comfortable using (or learning) Salesforce or similar volunteer management platforms
- Previous experience in scheduling or volunteer coordination is a bonus—but not required