Volunteer Project Manager - The Scribe 2027 - The Jewish Museum & Archives of BC

Our Client Organization
JMABC serves as the leading institution for collecting, documenting, and disseminating the province’s Jewish cultural heritage. Currently, JMABC’s extensive archives house over 325 linear metres of textual records, more than 325,000 photographs, and more than 1,000 oral history interviews, covering all aspects of Jewish life in BC from 1858 to the present. These collections, sourced from over 70 organizations, families, and individuals, form the foundation of JMABC’s research and public programs, including exhibits, lectures, walking tours, media content, and publications, through which JMABC connects with BC’s diverse communities, fostering greater understanding and appreciation of the long legacy of Jews in the region.

Project Summary
The Scribe is one of the Jewish Museum & Archives of BC’s longstanding archival publications and has been produced, generally on an annual basis, for several decades. Historically, The Scribe was published in a small book format, with each edition focused on a particular theme in British Columbia Jewish history. Its central purpose has been to collect new oral histories while also drawing upon existing oral histories, archival records, photographs and other materials held within the JMABC collection. These sources are then shaped into an accessible publication that both preserves historical testimony and shares it with a broader audience.

For the 2027 edition, JMABC intends to introduce a more formal project-management and editorial structure. The theme of the 2027 edition of The Scribe will be BC Jewish Performers.

JMABC is seeking a volunteer project manager who is interested in helping transform this initial project concept into a practical, achievable and professionally managed publication project plan. 

Required Qualifications
Experience as a Project Manager or as a Project Administrator (possibly in a Project Control Office role) leading the planning and execution phases of a project
Strong facilitation and stakeholder engagement skills
Demonstrated ability to develop and manage project plans, timelines, and risk mitigation strategies
Experience facilitating collaborative planning sessions and supporting individuals to meet shared organizational milestones
Experience or interest in working in a publication environment with historical and or cultural aspects would be an asset

Scope of Work
Develop a formal project management leadership framework and structure under which to conduct the project
Develop a project plan together with the Project Sponsor and Managing Editor; this includes the establishment of expectations, responsibilities, timelines and decision-making procedures for the project, and:
Clearly defined scope and project deliverables
Defined roles and responsibilities
Project schedule with milestones
Process for developing and approving content
Production and budget parameters
Change management procedures
Manage the project under the project plan – track progress, communications, risks and issues to ensure project tasks and targets remain achievable and are met

Deliverables
Project Plan with key milestones, decision making and approval points, and dependencies in a trackable project planning and management tool
Roles and responsibilities for staff, volunteers and other project participants
Project Status reports which track and monitor assignments, decisions and status
Risk Register for managing project risks including mitigation strategies
Communications Log to track communications with stakeholders that have an impact on the project plan
Coordination of the design, proofing, printing and production process
Evaluation of the project framework to help the organization assess project management processes

Accountability
The PM volunteer will have accountability on project deliverables as defined, reporting to the Project Sponsor.