Project Manager - Website Revitalization

Project Management Volunteers (PMV) Sponsored Project
This is a PMV sponsored project.  The Project Manager will enter into a 3-way partnership between the Client organization, the Project Manager, and PMV.  This will include additional responsibilities and benefits for the Project Manager.
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Our Client Organization
The Saanich Volunteer Services Society (SVSS) is a nonprofit organization dedicated to supporting independent living and enhancing the quality of life for adults in the Municipality of Saanich. For over 30 years, SVSS has matched caring volunteers with residents aged 19+ who live independently and need assistance navigating everyday tasks. Through a personalized intake process, the staff ensures each client is safely and thoughtfully connected with a volunteer suited to their needs.
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Organization Mission 
Saanich Volunteer Services Society (SVSS) promotes independent living and enhances the quality of life for Saanich residents by providing coordinated volunteer services and connection to community resources. 
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Project Summary
The Saanich Volunteer Services Society (SVSS) is redesigning its website to create a modern, user-friendly platform that better reflects its mission: supporting independent living through personalized volunteer services. The updated site will make it easier for clients to request support, volunteers to get involved, and community members to access services like transportation, companionship, and minor home assistance.
The updated site will include intuitive navigation, integrated social media tools (i.e. blogs), improved reporting features, and a refreshed visual experience aligned with SVSS’s warm and supportive values. To ensure long-term sustainability, the project will also include staff training so the team can confidently maintain and update the site as community needs evolve.
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Required Qualifications
•	Minimum 7 years project management experience 
•	Minimum 3 years IT experience is desirable
•	Expertise in planning out IT initiatives 
•	Excellent communication and organization skills
•	Experience with web hosting platforms and web developments.
•	Experience with not-for-profit sector is desirable
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Estimated Time Commitment
•	4 hours/week 

Start Date:      1 September, 2025_________	End Date:  _ 22 December, 2025___________________

Scope of Work
The Saanich Volunteer Services Society is revitalizing its website to provide a modern, accessible platform that reflects current design standards and enhances user experience. This project aims to improve site navigation, streamline service request processes, integrate with SVSS’s existing database, and simplify and strengthen reporting through user-friendly website features. Additionally, the content management system will enable staff to efficiently edit and manage content, all within a refreshed visual identity that better represents SVSS’s role in the community.
The Project Manager will be responsible for planning and overseeing all aspects of the website redevelopment. Core responsibilities include but are not limited to:
•	Developing a comprehensive project plan—including scope, timeline, budget, and resourcing—in collaboration with the SVSS staff.
•	Executing and monitoring the project according to plan, managing progress, scope changes, and resource allocation.
•	Assisting in sourcing, evaluating, selecting and engaging external vendors, web developer or consultants to design, develop, and implement the website.
•	Coordinating external collaborators to ensure timely and cohesive implementation.
•	Incorporating sustainability measures, including a training plan to support long-term system adoption and maintenance.
•	Reviewing and testing site content for accuracy, functionality, and alignment with SVSS objectives.
•	Supporting setting up the website and inputting content as needed.
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Deliverables
1.	Project Charter
2.	Stakeholder Analysis
3.	Risk Management Plan
4.	Project Implementation Plan
5.	Resource Management Plan
6.	Lessons learned Report
7.	Status Reports for the Executive Director
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Accountability
The PM volunteer will have end-end accountability on project deliverables, reporting to the Saanich Volunteers Services Society Executive Director, Carol Turnball.
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Additional Information
•	We may proceed with interviewing and engaging applicants before the application deadline.   
•	We may ask the project manager to mentor a Client team member to support raising awareness of project management techniques within the Client organization