Project Manager - Scaling Injection Support Kit - Cassie & Friends Society

Project Management Volunteers (PMV) Sponsored Project
This is a PMV sponsored project. The Project Manager will enter into a 3-way partnership between the Client organization, the Project Manager, and PMV. This will include additional responsibilities and benefits for the Project Manager.
Project Manager applicants, please review the PMV Project Services Agreement
Benefits	
- Project mgmt. support from PMV representative	
- Access to PMV’s project templates inventory	
- Invitation to networking opportunities	
Responsibilities
- Review the Project Services Agreement
- Completing Project Charter
- Completing Project Status updates 

Our Client Organization
Cassie + Friends is Canada’s only charity dedicated 100% to kids and families living with Juvenile Arthritis (JA) and other childhood rheumatic diseases. Through Connection, Action, Research, Education and Support, they work alongside families, healthcare teams, and researchers to transform care and improve outcomes.

Project Summary
JA affects 3 in 1,000 children in Canada. For many, treatment involves painful weekly or bi-weekly injections at home—sometimes starting as early as age two. Families often describe this as one of the most stressful parts of their child’s care, leading to fear, avoidance, and treatment burnout.
To address this challenge, Cassie + Friends co-designed the Injection Support Kit Program with parents, youth, and clinicians. Kits include practical, trauma-informed tools—like numbing cream, distraction aids, youth and caregiver-written letters, and links to digital resources—that help families build confidence and reduce anxiety around injections. The program is already embedded in 16 pediatric hospitals across Canada and used weekly by hundreds of families. 
With new funding, Cassie + Friends is now preparing to scale and adapt the program for Northern and rural communities in BC, including Prince George, Terrace, and surrounding Indigenous and newcomer families. This next phase will:
•	Expand distribution from 200 to 1,000 kits annually.
•	Create age-specific and culturally adapted versions of kits.
•	Build in digital pathways and navigator follow-up for families in remote areas.
•	Collect data and caregiver stories to measure impact and inform national scale-up.
PMV is supporting Cassie + Friends in recruiting a volunteer project manager to help plan and prepare the project for implementation and reporting to stakeholders. The project manager will lead the development of key planning and reporting documents to guide the successful delivery of the program.

Objectives
1.	Align overlapping grants and partner funding into one implementation plan
2.	Scale the Injection Support Program to reach underserved rural and northern communities in BC.
3.	Develop and finalize a vendor shortlist for kit production and distribution.
4.	Establish equity-centered practices for translation and cultural adaptation (e.g., French, Indigenous communities).
5.	Create an evaluation framework to measure impact and inform future scaling.
6.	Ensure alignment with Cassie + Friends’ trauma-informed, community co-design model

Deliverables
The Project Manager will be responsible for producing the following core planning and reporting documents:
1.	Project Charter- A high-level document outlining the project’s purpose, scope, objectives, key milestones, and constraints.
2.	Integrated Project Plan - A comprehensive roadmap that includes:
o	A Gantt Chart to visualize timelines and dependencies.
o	A RACI Matrix to define roles and responsibilities across stakeholders.
o	A stakeholder engagement plan to identify and update key stakeholders in a timely manner.
3.	Reporting & Evaluation Framework - A system for tracking progress, measuring outcomes (i.e. kit distribution, caregiver confidence, equity reach), and reporting results to stakeholders, aligned with project objectives.
4.	Risk Register – a document identifying potential risks to the project, with mitigation strategies, risk owners, and monitoring plans. 

Required Qualifications
•	Proven experience in project planning and implementation, ideally in the public or non-profit sector.
•	Ability to develop and manage integrated project plans, budgets, and evaluation frameworks.
•	Strong skills in vendor coordination (design, print, translation, shipping) and digital workstream coordination
•	Experience working within grant deliverables and reporting requirements.
Preferred:
•	Experience with equity-centered adaptation, including translation (French, Indigenous languages) and cultural sensitivity.
•	Familiarity with trauma-informed practices and community engagement models.
•	Background in healthcare, child welfare, or community-based programming.

Accountability
The PM volunteer will have end-end accountability on project deliverables, reporting to Client Sponsor Jennifer Wilson, Executive Director.