Project Manager - Community Awareness Campaign and Annual Events

Our Client Organization
The Borderline Personality Disorder Society of British Columbia (BPDBC) is a BC-based nonprofit organization supporting people living with borderline personality disorder, as well as their families, caregivers, and broader support networks.

Through education, community engagement, awareness-building, and collaboration, BPDBC seeks to reduce stigma, strengthen understanding, and improve access to meaningful support. 

Project Summary
BPDBC is seeking an experienced Volunteer Project Manager to guide the planning and delivery of a two-phase community awareness and event initiative. The project will begin with one or more facilitated brainstorming sessions to identify campaign concepts, audiences, partnerships, and event formats.

Phase 1 will move from ideation through delivery of the May 2027 event. It may also include a smaller community activity or campaign activation earlier in the project, depending on the ideas selected and available capacity. During Phase 1, the Volunteer Project Manager will also prepare a high-level plan for Phase 2.

Phase 2 will run from May/June through October 30, 2027 and will focus on detailed planning and implementation of the October awareness event or campaign.

PHASE 1 – Campaign Ideation, Planning and May Event Delivery
The Volunteer Project Manager will work closely with BPDBC leadership, staff, board members, volunteers, families, and key stakeholders to:
Facilitate one or more brainstorming and visioning sessions with the BPDBC team
Explore awareness, fundraising, community engagement, and advocacy opportunities
Generate and assess options for the May 2027 event
Evaluate proposed ideas against available time, budget, volunteer capacity, partnerships, accessibility, and risk
Define goals, success measures, target audiences, and strategic priorities
Recommend a preferred campaign and event concept for approval
Develop and maintain the detailed project plan, schedule, roles and responsibilities, communication approach, and risk register for the May event
Coordinate stakeholders, volunteers, partners, speakers, venues, suppliers, and other contributors as required
Lead regular project meetings, progress reporting, issue resolution, and readiness reviews
Support implementation and delivery of the May 2027 event
Complete a post-event review and capture lessons learned
Prepare a high-level scope, roadmap, preliminary milestones, resource assumptions, and transition recommendations for Phase 2
The outcome of Phase 1 will be a successfully delivered May 2027 event, documented lessons learned, and an approved high-level plan for the October 2027 initiative.

Required Qualifications
Minimum 5 years of project management experience
Experience facilitating strategic planning workshops and stakeholder engagement sessions
Strong communication, collaboration and relationship-building skills
Experience working with nonprofit organizations is considered an asset
Experience with event planning, fundraising campaigns, or community engagement initiatives is desired
Ability to work collaboratively with diverse stakeholder groups including board members, staff, volunteers, families, and community partners
Strong organizational, planning, problem-solving and risk management skills

Scope of Work
Phase 1 – Strategy Development and May Event Delivery
Facilitate strategic planning and brainstorming workshops
Lead stakeholder identification and engagement activities
Assess opportunities, risks, resource requirements, and feasibility of proposed initiatives
Create project roadmap and implementation strategy
Establish the project schedule, RACI/roles, meeting cadence, communication plan, and risk register
Coordinate execution and delivery of the May event and any approved smaller activation
Close Phase 1 and prepare the Phase 2 high-level roadmap and transition package

Deliverables
Project Charter
Stakeholder Analysis and Engagement Plan
Facilitation of Strategic Planning Workshops
Campaign and Event Options Assessment with Recommendation
Risk Register and Risk Management Plan
Project Implementation Plan and Schedule
Resource Management and Communication Plan
Transition Plan from Phase 1 to Phase 2
Status Reports for the President
Final Project Summary and Lessons Learned Report

Additional Information
BPDBC and PMV may begin interviewing and engaging applicants before the application deadline
Applicants may indicate interest in Phase 1 only or in both phases
The Phase 1 Volunteer Project Manager will complete delivery of the May event and prepare the high-level Phase 2 plan
Continuation into Phase 2 will be confirmed jointly by BPDBC, PMV, and the Volunteer Project Manager. BPDBC and PMV may recruit a different Volunteer Project Manager for Phase 2 depending on availability and project needs.