Friends of St. Albert Public Library

Apply Now

Activities involved

Administration Board Member Event Help Fundraising

Skills required

File Management Fundraising Governance Organizing Secretary

Requirements:

Interview

Also required for this position: This is an elected position. Interested applicants will meet with the President or Vice President to learn more about the role, and to be eligible for election as Secretary, you must become a Member of the Friends of St. Albert Public Library.

Flexible in schedule
Good for families
Accessible by public transit

Secretary

St. Albert Public Library, 5 St. Anne Street, St. Albert, AB, T8N 3Z9 [map]

3-6 hours / monthly

1 year required; 2 years encouraged

Are you passionate about libraries, literacy, and community building? This is a unique opportunity to gain valuable experience in non-profit management and play a vital role in supporting the St. Albert Public Library.

Key Responsibilities:
- Prepare meeting agendas in coordination with the President.
- Attend meetings of the Friends and confirm a substitute notetaker when unable to attend
- Take meeting minutes, ensuring accuracy and completeness, and provide to the President in a timely manner for review.
- Distribute meeting agendas, minutes, and agendas in a timely manner prior to meetings
- Maintain membership records by gathering and updating necessary contact and personal information from Members.
- Gather and update necessary contact and personal information from Executive for regulatory reporting requirements, and submit updates to the relevant governing body.
- Share current volunteer contact information with the Library’s volunteer coordinator
- Ensure accurate record keeping and file management, in compliance with privacy regulations.
- Respond to requests for documents from members in a timely manner.
- Assist in managing the Association’s Google Drive.

Must live in the St. Albert/Edmonton region.

This is an elected position. Interested applicants will meet with the President or Vice President to learn more about the role, and to be eligible for election as Secretary, you must become a Member of the Friends of St. Albert Public Library.