Co-Director of Events

Please apply via the Google Form that is linked at the bottom of this posting. WE WILL REJECT APPLICATIONS SENT DIRECTLY THROUGH VOLUNTEER CONNECTOR. 

This is a senior position. Please note, you may hold up to 1 senior position at a time.

We are recruiting a Co-Director of Events, who will collaboratively lead a small team of youth to plan, organize, and execute public-facing engagements. The final appointment will be determined collaboratively between Free Your Mind Mental Health Society’s executive leadership and the existing Director of Events.

The Co-Directors of Events work together to manage the Events Team’s activities. All Events Team volunteers shed light on mental health struggles from a youth perspective. We address social justice topics (e.g., housing insecurity, LGBTQ+ rights, responsible leadership) using a nuanced, evidence-based approach. We produce initiatives built with, not for, the local community. As Co-Director of Events, your role is to support Events Team volunteers in their daily tasks. You will take the lead in scheduling and facilitating weekly meetings, where general volunteers brainstorm events, share progress updates, and receive feedback from yourself and each other on their work. In between meetings, Events Team volunteers may learn to conduct research, build budgets, and complete grants, depending on the initiatives they are producing, and may require mentorship from you. You are also responsible for planning any additional meetings that you feel supports the team, such as a virtual social night.

As a team director, you will work closely with FYM’s executive leadership. You are responsible for attending monthly meetings with other FYM directors and providing updates on your team’s progress and needs. You should regularly check in with Events Team members, gauge their needs, and bring requests for support to the executive leadership as needed. You may connect with other team leads, with the potential of initiating cross-team collaboration. Please recognize that this role description is not a comprehensive list of everything the Co-Director of Events is meant to oversee — this is a framework, which may change over time, and as the needs of the Events Team evolve.

Recommended Skills:
- Strong organizational and time-management skills
- Ability to manage multiple projects and deadlines
- Budgeting and resource management
- Team leadership or coordination experience
- Strong communication and collaboration skills
- Ability to work effectively with a co-director and diverse stakeholders
- Conflict resolution and problem-solving
- Knowledge of event promotion and outreach

Responsibilities: 
- Collaborate with your Co-Director to develop and implement event plans.
- Contribute to setting event goals, budgets, and timelines.
- Help identify opportunities for new events or improvements to existing ones.
- Manage volunteer or staff teams before and during events.
- Ensure events run smoothly on the day, handling issues as they arise.
- Work with the marketing team on event promotion
- Attend planning meetings and contribute to collaborative decision-making.
- Collect feedback from attendees, partners, and volunteers.
- Prepare post-event reports summarizing outcomes and recommendations.
- Track budget performance and ensure records are accurate.
- Review all event materials created by the general events volunteers

Estimated Time Commitment: Upwards of 5 hours per week
Mode: Virtual.
Application Link: https://forms.gle/MmADwWwsfsnrxCAL8