Event Planning Coordinator

About Autism Today Foundation
Autism Today Foundation is a nonprofit organization dedicated to supporting neurodiverse individuals and their families through inclusive education, accessible resources, and community empowerment. We are committed to fostering a compassionate and informed society that uplifts every individual, regardless of ability.

Position Overview
We are currently seeking a highly organized and proactive Volunteer Event Planning Coordinator to help lead the planning and execution of an upcoming Autism Today conference. This individual will play a central role in overseeing key logistical aspects of the event, including speaker coordination, venue sourcing, registration, budgeting, and overall event flow. The Event Coordinator will report to the Marketing & Sales Department and work closely with the Finance team to ensure budget alignment.

This is an exciting opportunity to make a tangible impact while developing your event management skills within the nonprofit sector.

Key Responsibilities
Coordinate and track speaker logistics, including drafting and managing contracts
Assist in organizing and searching for suitable, cost-effective venues for nonprofit events in Edmonton
Monitor and manage the event registration process to ensure a smooth experience for attendees
Work with the videographer to plan and oversee event recording or streaming needs
Write personalized thank-you letters to speakers and coordinate the preparation of speaker gifts
Collaborate with the Head of Marketing to ensure the event stays within the approved budget
Maintain communication across teams to support marketing, logistics, and finance requirements
Ensure deadlines, schedules, and milestones are met in a timely and professional manner

Qualifications
Proven experience coordinating events within Canada, preferably in the nonprofit, education, or advocacy sectors
Strong organizational and multitasking abilities with excellent attention to detail
Comfortable managing contracts, tracking expenses, and supporting financial accountability
Strong written and verbal communication skills
Ability to work both independently and collaboratively across teams
Familiarity with tools like Google Workspace, ClickUp, or other event/project management platforms is a plus
Passion for Autism Today’s mission and a commitment to inclusive and accessible event planning