Volunteer Event Coordinator

Help CBEE Prairies plan and deliver welcoming, organized, and impactful events that connect Black entrepreneurs, elders, youth, community leaders, and partners.
What You Will Do
·   Support planning for workshops, networking sessions, cultural events, community forums, and program activities.
·   Create and maintain event workplans, timelines, checklists, run-of-show documents, and task assignments.
·   Coordinate logistics such as venue or virtual platform, registration, speakers, vendors, volunteers, supplies, accessibility, and participant communications.
·   Work with the Graphic Designer and Social Media Coordinator on promotional timelines and materials.
·   Communicate with speakers, partners, vendors, and volunteers using approved information and agreements.
What We Are Looking For
·   Strong organization, planning, communication, and problem-solving skills.
·   Ability to manage several deadlines and details without losing sight of the participant experience.
·   Comfort working collaboratively and remaining calm when plans change.
·   Ability to use shared calendars, spreadsheets, documents, and virtual meeting/event tools.
Why Volunteer With CBEE Prairies?
You will help create spaces where people learn, build relationships, share stories, and access opportunities. The role provides practical event-planning experience and a chance to contribute directly to meaningful community gatherings.
·   Support planning for workshops, networking sessions, cultural events, community forums, and program activities.
·   Create and maintain event workplans, timelines, checklists, run-of-show documents, and task assignments.
·   Coordinate logistics such as venue or virtual platform, registration, speakers, vendors, volunteers, supplies, accessibility, and participant communications.
·   Work with the Graphic Designer and Social Media Coordinator on promotional timelines and materials.
·   Communicate with speakers, partners, vendors, and volunteers using approved information and agreements.
·   Support event-day setup, participant welcome, troubleshooting, timekeeping, and clean-up for in-person events.
·   Collect attendance, feedback, photos or approved documentation, expenses, and lessons learned for post-event reporting.
Required Qualifications
·   Strong organization, planning, communication, and problem-solving skills.
·   Ability to manage several deadlines and details without losing sight of the participant experience.
·   Comfort working collaboratively and remaining calm when plans change.
·   Ability to use shared calendars, spreadsheets, documents, and virtual meeting/event tools.
·   Commitment to inclusive, accessible, culturally respectful events.