Activities involved
Project Management
  • Work remotely

VP director of Operations

The Canadian Institute of Stem Innovation/ Stemtopia  is looking for an experienced volunteer Director of Operations/VP of Operations. In this role, you will be responsible for managing the Human Resources Department as well as working alongside the Board of Directors in planning and implementing tasks and programs. 

Reporting to the Executive Board, serving as a member of the Management Team along with the Executive Director, Program Director and Development Director, this position's primary responsibility is ensuring organizational effectiveness by providing leadership for the organization's financial functions.

The Canadian Institute of Stem innovation/ Stemtopia STEM program is a national program  open to all students with the mission to deliver top-notch STEM literacy and application. The STEM program educates students from preschool to high school. SMAC specializes in an advanced, bar-none STEM-based educational curriculum that emphasizes the interconnected subject areas of science, technology, engineering, and math.

Key Responsibilities: 

Play a significant role in long-term planning, including an initiative geared toward operational excellence.

Oversee fundraising initiatives, planning, systems, and controls

Development of individual programs

Organization of fiscal documents

Regular meetings with the Executive Director re: strategic planning

Supervision of the communications team and team effectiveness on a weekly basis

Improve the operational systems, processes, and policies in support of SMAC’s mission statement -- specifically, support better management reporting, information flow and management, business process and organizational planning

Manage and increase the efficiency of support services and volunteers (Teachers, Board operations, HR, IT and Finance), through improvements to each function as well as coordination and communication between support and business functions

Ensure our weekly sub-committees are running as scheduled and on time

Drive initiatives in the management team and organizationally that contribute to long-term operational excellence.

Provide consulting services on matters related to fundraising, tax and insurance questions, and business structure and growth.

Serve as the primary liaison to legal counsel in addressing legal issues (e.g. copyright, antitrust, governing instruments, partnerships, licensing etc.)


At least 4 years experience in Operations Management/Development or equivalent work experience

Excellent computer skills and proficient in excel, word, outlook, and access

Excellent communication skills 

Knowledge of government contract management an asset

Demonstrated leadership and vision in managing staff groups and major projects or initiatives

Excellent interpersonal skills and a collaborative management style

Budget development and oversight experience

A demonstrated commitment to high professional ethical standards and a diverse workplace

Knowledge of compliance implications of non-profit status

Excels at operating in a fast-paced, collaborative environment

Excellent people manager

Delegate responsibilities effectively
Why should you volunteer for this opportunity?
What’s in it for you?
Experience in a Director/VP role
Flexible hours
Travel compensation where required
Monetary honorariums based on performance, time served, and attendance
Job reference letter or volunteer hours certificate (if required)


Time Commitment:
2-4 hours weekly
Minimum 6 month term commitment
Activities involved
Project Management
  • Remote or online