Office Administration

About Us:

HomeSpace Society is a leading organization dedicated to providing affordable housing solutions to low-income individuals and families within our community. Our mission is to create safe and sustainable housing opportunities while fostering a sense of belonging and community. We are seeking a dedicated and organized Office Administrator to join our team and help us achieve our mission.

Position Overview:

As the Office Administrator, you will be responsible for general office administration, ordering office supplies, scheduling meetings, and assisting with the Board of Directors, including meeting minutes. This role requires organizational skills, attention to detail, and the ability to manage various administrative tasks.

Key Responsibilities:


General Office Administration:

Manage office operations including distributing mail, responding to emails, and maintaining office supplies.
Office maintenance and coordinate repairs as needed.
Assist with scheduling and coordinating meetings and events.

Supporting Leadership Team:

Provide administrative support to the Executive Director.
Assist in preparing reports, presentations, and documents.

Supporting Board of Directors:

Prepare meeting agendas, documents, and minutes for board meetings.
Coordinate board meeting logistics, including venue, catering, and materials.
Maintain board member records and assist with board communication.
Ensure compliance with all legal and regulatory requirements related to board governance.

Qualifications:

Experience in office administration or a similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to multitask, prioritize, and meet deadlines.
Knowledge of non-profit organizations and housing services is a plus.