Secretary

Authority: The board of directors is the legal authority for the community league.

Time Commitment: Approximately 6 hours per month

Term of Office: Term of office is one year

General Duties/ Requirements for all Board positions:
• A director is expected to be fully informed on community league matters and participate in discussions and decisions in matters of policy, finance, programs, personnel and advocacy.
• Commit to the work of the organization.
• Review the board’s conduct and monitor its performance to ensure compliance with bylaws and policies.
• Speak positively of the league and assist in developing and maintaining positive relations among the board, committees and communities to enhance the league’s mission.
• Orient new board members.
• Prepare for and arrive on time for all required meetings.
• Develop, monitor, review and approve all policies and other recommendations received from the board, its standing committees and staff.
• Review the bylaws and recommend changes to the membership.
• Participate in the development of the league’s organizational plan, annual review and budget.
• Prepare and present required reports at board meetings.
• Prepare and present an annual report at the annual general meeting.

Responsibilities
• Keeps copies of the bylaws, minutes and other documents.
• Keeps lists of Directors, committees and general membership.
• Notifies board members of meetings and includes agenda, noting items that need special preparation.
• Records all minutes during board and general meetings.
• Files correspondence.
• Ensures there is a quorum.
• Records all motions and decisions of meetings.
• Signs minutes to attest to their accuracy.
• Distributes copies of minutes to directors and posts minutes online (if applicable) promptly after meetings (and at least 10 days before the next meeting).
• Notifies members of general meetings.
• In the absence of the chairperson and vice- chairperson, chairs board meetings until the election of an alternate chairperson.
• Archives league records.