Requirements:
  • Interview
  • References
  • Resume
  • Work remotely
  • Flexible in schedule
  • Good for groups
  • Good for youth

Human resources coordinator

2-5 hours / weekly
Ongoing
BACKGROUND
ChatterBox Theatre Society has been dedicated to delivering a meaningful theatrical experience to young audiences through interaction and humour. We aim to teach children positive values and offer them support in all stages of their development. In addition, we strive to build a stronger community by encouraging public engagement and dialogue, while nurturing and promoting our local artists. 

WHAT DO WE DO?
ChatterBox Theatre provides positive and interactive theatrical experiences for children in the community. Our purpose is not only to create unique and enjoyable productions, but also teach children concepts of feelings and how they influence the world around them. 

Apart from the education and entertainment of our unique plays, we also offer support for the local artistic community by creating development opportunities for young performers. We also help connect the public with emerging artists, offering space for exhibitions and periodic events.

Responsibilities
The Human Resources Coordinator will complete administrative duties for the human resources department of the organization. Using their excellent administrative and technology skills, they will be able to multi-task and adapt to the fast-paced environment around them. More specifically, they will assist the HR Manager and Recruiters with managing recruitment progress on candidates, maintain employee or volunteer HR records (e.g. offer letters), and support development of HR templates.

Essential Job Functions
- Understand the annual human resources strategy to support the organization and time management of different HR activities in the organization. 
- Research appropriate HR templates and policies to use within the organization and develop standardized templates to use in areas like recruitment, performance management, etc. 
- Use approved human resources materials and branding to promote the organization via multiple social media channels, including Facebook, Instagram, Twitter, and LinkedIn.
- Partner with the human resources team and committee to brainstorm, develop and implement creative strategies to support HR initiatives within the organization.
- Support Recruiters in scheduling pre-screen discussions and interviews with qualified applicants for specific roles.
- Ensure Recruiters use the approved recruitment templates to interview candidates.
- Support Recruiters in contacting references from candidates that are selected to move forward in the recruitment process and share the results with the Recruiter.
- Using the approved templates, support drafting offer agreements for both employee and volunteer roles, as outlined by the Recruiters and forward completed documentation to them.
- Coordinate applicable training sessions and seminars for employees or volunteers.
- Act as the back-up to the Onboarding Coordinator role if they are absent or the role is vacant.

Knowledge, Skills, & Abilities
- Demonstrated work, school, or volunteer experience in supporting the development of HR plans, with a strong preference for non-profit organizations, the fine arts, or education. 
- Strong verbal and written communication skills, coupled with strong editing and grammar skills.
- Excellent organizational and time management skills to help keep the HR team on track.
- Self-starter, who is motivated by achieving human resources goals for the organization.
- Strong work ethic and passionate commitment to advancing the mission of the organization.
- Ability to work independently while collaborating with other team members to achieve desired outcomes that support the mission of the organization.
- Friendly, professional demeanor and considered approachable by others they interact with.
- Strong organizational and process-driven skills, with an excellent follow-through on actions.
 
Minimum Qualifications
- Completed or currently pursuing a Bachelor’s degree or diploma in Human Resources, Business Administration, or Marketing.
- Skills in Google Suite or Microsoft programs, such as Outlook, Word, Excel, and PowerPoint. Exposure to HRIS systems and video conferencing considered an asset.
Experience working with non-profit organizations and/or experience in a similar role an asset.
- CPHR designation, CPHR Candidate, or RPR designation considered an asset.
Passionate interest in theatre and education of the fine arts in the Calgary community.
- Legally entitled to volunteer in Canada, with the ability to meet volunteer screening requirements (e.g. criminal check, including a vulnerable sector verification).

Working Conditions
- Virtual opportunity that supports providing individuals with flexibility in their schedule.
- Working directly with members of the arts community, with the opportunity to meet new people and give back to the charitable sector
Additional Details & Skills Required
We encourage interested and qualified candidates to apply to this volunteer position. Please send a brief email explaining why this is an opportunity you are passionate about, as well as your resume and brief biography to hr@chatterboxtheatresociety.com. To learn more about ChatterBox Theatre Society, or to donate to our cause, please visit our website at www.chatterboxtheatresociety.com.
Why should you volunteer for this opportunity?
ChatterBox Theatre Society is a “grass roots” non-profit organization about to embark on a period of significant growth. We need your passion and expertise in shaping that for the future! Our volunteers are very committed and passionate, and help ensure successful outcomes of programs. Upon successful completion of the volunteer role or project, you can use us as a reference for your future roles. Volunteer hours may be used for maintaining your professional designation and/or program studies.
Requirements:
  • Interview
  • References
  • Resume
  • Remote or online
  • Flexible in schedule
  • Good for groups
  • Good for youth